Division Assistant

• Extensive knowledge in MS Office (esp. Excel)

• Must be highly skilled in negotiating and

influencing internal and external partners to

deliver results

• Above average English communicating skills,

both reading and writing

• Willing to work under pressure, extended

working hours or weekend if needed

• Proficient knowledge in Business Intelligence

(BI)

• Keen to details and organized

• Able to multi-task

• Good comprehension

Testers / Product Samples

Oversee the total FDR process for Commercial team, which includes but not limited to:

• Send requests of FDR to AS

• Monitor timely approval of all STR raised

• Monitor delivery per schedule

• Update Sales/Retail Managers on status of delivery

• Assist Retail Manager in tracking the tester deliveries in the retail outlets

Manage the distribution of testers/product samples, ensuring the following but not limited to:

• Receiving, sorting and distribution of testers/samples to respective CDMs

• Releasing using L’Oréal’s approved acknowledgement form

• Reconciliation of all testers/product samples release

• Pick up from warehouse, for an urgent requirement as approved by BRAND

• Coordinates with Official Courier for requirements to be shipped with clearance from the

Brand Unit Head AND Sales/Retail Manager and with corresponding Acknowledgement

•Assist Commercial Operations team in managing Trade Letters, which includes the

following but not limited to:

Admin Tasks

Administer the Commercial team's travel or special meeting arrangement requirements,

including but not limited to:

• Flight booking

• Securing accommodation

• Ensure that above requirements will be process timely

• Coordinate with Purchasing team for requirements that may arise to conduct PR/PO

• Track all PR/PO to ensure timely release as required by the PO requestor/owner and

provide feedback

• Perform other administrative tasks, as required by Commercial team, including but not

limited to:

• Assists CDM's in tagging barcode for accounts with manual PO

Assist Business Intelligence Group

• Pricelist route for approval

• Workcentrix (BEM, IMSA Inventory and Sell-Through)

SYSTEM RELATED TASK

• Raise PO

• Raise FDR

• DFM

• Concur

BI TASK

• Scanned Data Report

• RDS DIM

• IQ Report

• Monthly Price list creation/routing

• Creation of SKU Promo list

• Daily DSR

• M-1 Creation

• Sales vs Target Report

SIF

• Creation of SIF Tasks and Buckets

• Creation of SIF Monthly Reports

• Downloading/uploading SIF Photos

Creation of Consultant Invoice

• Purchase Order Creation

• Invoice Creation