Accounts Payable Assistant/Executive

Job Summary

The Accounts Payable Executive is primarily responsible in reviewing, verification and payment of invoices, staff claims and statutory transactions, in accordance to established processes and agreed timetables. He/She will be answering email enquiries from stakeholders and will assist in reconciliation of vendor accounts and preparation of statutory forms and reports. The Accounts Payable Executive will be a backup support for systems implementation upgrades. This position is part of Finance & Accounting of Manila Business Shared Services and will report directly to Senior Accounts Payable Team Leader.

Key Responsibilities

Review electronic supplier invoices in Dataline and electronic staff expense claims in Zeno in accordance with published Desktop Procedures (DTPs)Post fully approved invoices and staff claims in ProntoProcess vendor payments, statutory payments, expense claims and ad-hoc payment requestRespond and resolve AP related enquires from the email queue within SLA timeframesAssist on vendor account reconciliation and preparation of statutory forms and reportsPerform back up support for systems implementation upgradesEnsure ad-hoc requests are responded and fulfilled within required timeframes

Qualifications

Minimum Education/Experience:

Bachelor’s level degree in Accounting / Finance or similar faculty2 to 3 years of experience working as Accounts Payable Executive or related functionsExperience in a Shared Service Center or Multinational Company preferredExperience with Pronto ERP an advantageKnowledge and/or experience with bank payment systems

Skills/Abilities:

Good verbal and written communication skillsStrong attention to detail and organization skillsGood time management skillsAbility to work under pressure to meet deadlinesAbility to be adaptable to business needs and understand legitimate urgent, business critical requirementsKnowledgeable in using Microsoft 365 applications and has intermediate MS excel skillExcellent interpersonal skills and the ability to interact with employees and stakeholdersAbility to adhere to policies and keep confidential mattersOpen to new ideas, flexible and adaptable to change

Transforming the way the world acquires talent Allegis Global Solutions is a leader in global talent solutions. To date, we support clients in more than 60 countries through regional hubs, matching our great people with businesses seeking to optimize their permanent and contingent workforce. We deliver scalable, flexible and customized solutions, shaped around your unique business requirements and culture. We draw upon decades of industry expertise and market insight to design strategies that work. We develop innovative tools, products and processes that deliver the results you seek. And we do all this better than anyone else. Our passion for talent is the driving force behind everything we do. We live to match exceptional organizations with outstanding people. By creating a culture devoted to great talent, we can deliver client-focused solutions that make a difference for your business.   Our Vision Allegis Global Solutions is a high-performance team dedicated to global market leadership in the design and delivery of innovative human capital solutions. Our Mission The mission of Allegis Global Solutions is simple: to find great people - jobs they love with organizations that love having them. We provide customized talent acquisition programs enabling domestic and global clients to transform their business. We don’t just hire talent—we embrace it, strengthen it and celebrate it every day, through every action we take, in every hallway and every office, all around the world. Our Culture Our company culture is one of diversity and collaboration. A culture where strong relationships are fostered and built. A culture that’s dedicated to supporting our team members and the communities we serve while maintaining a commitment to excellence in all we do.