Admin Assistant Manager

Roles and Responsibilities:

Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.Provides historical reference by developing and utilizing filing and retrieval systems.Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.Contributes to team effort by accomplishing related results as needed.AMC Coordination for Electrical Equipment at site.To attend all the meetings with vendors arranged by Engineering Manager on issues pertaining to various equipments installed at premises and resolve.Liaise and follow up with landlord for common services like Electricity, DG’s, Water supplies, Elevators & Façade.Liaise and follow up with client for required electrical outages / shutdown for conducting PPM as per schedule.Comply with all available Client Standards or advise where such standards are not in place.To ensure that all the PPM schedules completed are entered in the PPM tracker.To ensure that the maintenance work is done on equipment as per laid down procedures in maintenance manual with the help of DMs/technicians/vendors.Review of electromechanical services on a monthly basis (self-assessment procedures)Understanding the defect liability arrangement with the suppliers (in consultation with Engineering Manager) of the equipment and co-coordinating all issues covered under defect liability with the vendorReview all checklists / log sheets on a daily basis to ensure smooth operations and ensure that they are signed appropriately.Innovate, suggest and implement basic energy conservation techniques.Periodically check / amend checklists, operation steps, spare parts consumption analysis.Preparation of leave forecast of third party employees and ensure that we do not fall short of staff for facilities day to day activity. Same needs to be approved from client.To ensure that all Third party provider staff works as a team to produce desired resultsEnsure cost effective servicesSupervise and co-ordinate the activities and staff of housekeeping departmentSupervise and co-ordinate the activities of security personnelEnsure that all legal compliances are met with as regards to the administration departmentPrepare reports on costs, expenses, consumption of various facilitiesEnsure physical safety of the premises, assets and people by overlooking security activities and undertaking security drillsCo-ordinate and check all asset movementSupervise access controls, gate pass CCTVs,Interact with Operations Manager to obtain requirement details and feedback on available facilitiesUndertake manpower planning and performance appraisal of direct reportsParticipate in recruitment and selection of direct reports

Behavioral Competencies:

Leadership skillsPatienceCoordinationTeam SkillsAbility to work long hours

Omega’s origin is a story of personal experience. Co-founders, Mr. Gopi Natarajan & Anurag Mehta, possess over 50 years of combined experience in the medical billing and healthcare industry. This experience includes running a billing company of over 1,000 people. After various tenures in the US Healthcare industry, they both recognized a major problem in the industry; there was a major lack of support for the medical billing and healthcare payment systems.Adopting an entrepreneurial mantra, the two set out to start their own company to solve the pain points of healthcare billing companies. Eleven years later, Omega Healthcare has risen to become the number one solution for US healthcare billing and revenue cycle management companies.