Accounts Payable Coordinator - Manila Branch

QUALIFICATIONS:

Candidate must possess at least Bachelor's/College Degree in any field.At least 1 Year(s) of working experience in the related field is required for this position.Preferably 1-4 Yrs Experienced Employee specialized in Logistics/Supply Chain or equivalent.Review all invoices for appropriate documentation and approval prior to processing and endorsement to treasury for payment.Ensure invoices processed follow the 2Ps.Book invoices in Oracle/IFOS under correct location, cost center, account.Respond and handle vendor and subcon inquiries Maintain monitoring of expenses Assist in month-end closingMaintain files and documentation Assist with other projects, as needed.

ROLE AND RESPONSIBILITIES

People Perspective

Maintain a good relationship with contact persons from government agencies to which reports are submitted.

Self-development thru attending seminars, training or by reading some materials to understand the different behaviors and emotions concerning the people in the surroundings.

To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve personal performance.

To maintain high team focus by showing cooperation and support to colleagues in the pursuit of team goals. 

Process Perspective

Utilization of the system (IFOS) & Oracle Financials

Processing of all vouchers using the IFOs system or Oracle Financials.

Preparation of reports generated from the IFOs /oracle system.

On-time and accurate processing of transactions.

Government returns/reports

Submit reports at least 1 day before the deadline.

Recording of transactions

Vouch billings/payables to ensure recording & processing the correct amount.

Have to double check in the records of expenses to avoid double entry.

To live the corporate values and to keenly observe all policies and procedures of the Gothong Southern Shipping Lines, Inc.

AP Aging Reports

Submission of AP Aging report to head office every 15th and 25th of the month

Reliever of MANILA Citadel Treasury

Perform Treasury Functions if Mx Treasury Head is on leave

Check issuance / releasing

Update CPR (Cash Position Report)

Sending of Replenishment to head office

Customer Perspective

To clearly & briefly explain transactions in case of Mgt. inquiries.

For outside customers/transactions, always keep in touch and make follow-ups to expedite the processing.

Entertain & properly assist people inquiries on coop facilities & transactions.

To maintain a high customer service focus by approaching all job duties with both internal and external customers always in mind.

Financial Perspective

Ensure correctness of reports submitted.

To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested in order to achieve goals and objectives without compromising the cost of quality service.

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