Executive Assistant (Remote)

Peak Support, a rapidly growing outsourcing firm serving some of today’s most innovative companies, is seeking exceptional Executive Assistant from the Philippines to join our growing team.

An Executive Assistant is responsible for providing comprehensive support to the CEO and COO, managing the organization’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

If you are highly-motivated and can work independently with professional discretion, we want to hear from you!

Responsibilities:

Draft, review and send communications on behalf of company executive(s)Organize and prepare for meetings, including gathering documents and attending to logistics of meetingsAccurately recording minutes from meetingsAnswer and respond to phone calls, communicate messages and information to the executive(s)Prioritize emails and respond when necessaryMaintain various records and documents for company executive(s)Prepare financial statements, reports, memos, letters, emails, and other documentsReviewing a variety of communications, phone, text, email routing them to the correct person or providing appropriate responsesFiling and retrieving corporate records, documents, and reportsResearching and conducting data to prepare documents for review and presentation by the leadership team· Using various software, including word processing, spreadsheets, databases, and presentation softwareReading and analyzing incoming memos, submissions, and distributing them as neededMaking travel arrangements for executives, clients, and other members of the leadership teamPerforming office duties that include ordering supplies and managing a records databaseExperience as a virtual assistantDistributing incoming faxes, emails, and other correspondenceProvide general administrative supportProfessional level verbal and written communications skillsManage scheduling for company executive(s)

Requirements:

Proven experience as an executive assistant supporting C-suite individualsAbility to organize a daily workload by prioritiesProven ability to meet deadlines in a fast-paced quickly changing environmentA proactive approach to problem-solving with strong decision-making skillsExtensive knowledge of office administration, clerical procedures, and recordkeeping systemsExtremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Skills and Qualifications:

Excellent written and verbal communication skillsTime-management skillsExtreme attention to detailsOrganization skillsAbility to multitaskBasic understanding of frequently used computer software and programs, such as Microsoft Office SuiteInterpersonal skills