Administrative assistant

>A business course graduate

>One to two years admin’s work knowledge and skills

>Good verbal and written communication skills

>Strong interpersonal skills

>Salary will commensurate to Candidate’s qualifications 

Duties and responsibilities:

•  Answer, screen and direct phone calls

•  On Purchase of office/pantry supplies/equipment/various services: Collect quotations, recommend and prepare the requirements (PO/RFP)

•  Distribute mails, memos, letters, etc.

•  Prepare simple communications - letters and emails

•  Provide support to NS and JOs on a daily basis

     (office matters, condominium concerns, etc.)

•  Assist with Officers' Working permit application/ renewal

or similar works

•  Assist in National Staff Recruitment and Onboarding

•  Handling administrative requests and queries from NS and JOs

    (arrangements: errands, PCR test, vaccination schedule, etc.)

•  Office upkeep and improvements

•  Assist in Petty cash application, review and disbursement

•  Assets' status and maintenance coordination (e.g. car maintenance and repairs etc.)

•  Travel arrangements: ticket, hotel and transportation transfers

     (Including preparation of monthly requirements for the coding exemption application)

•  Checking/confirmation of drivers' DTR and invoices

•  Develop and maintain a filing system

•  Assist in planning and preparation of company events and employee activities

•  Other duties and responsibilities that will be assigned from time to time related to Admin Responsibilities