Executive Assistant- Muntinlupa

I. JOB SUMMARY

This position will support all the administrative needs of the President, Expatriates and Mancom members including customer visits management, company events and expense reports preparation and liquidation.The position will report in Muntinlupa City, Philippines with minimal travel requirements.

II. JOB RESPONSIBILITIES

Responsible for the following business / functional activities:Schedule and coordinate meetings, appointments and travel itineraries of the President;Prepare expense claims and liquidations of the President;Support HR Department and Execom team in organizing company events, strategic planning meetings and company team building activitiesProvide ongoing support to expats for relocation, visa renewals and other government clearances, travel and other matters, as applicable, during their assignment ;Coordinate with HR and Finance department in facilitating Visa application and renewal for foreign workers;Record and Transcribe minutes in the weekly Management Meeting as maybe directed by the President or presiding officer;Perform other tasks as may be directed by the President.Coordinate the Mancom members’ travel needs while ensuring that travel needs are met within the constraints of the company policy and travel budget;Schedules hotel and flight accommodations and procures necessary documentation such as passports, visas, travel insurance or other clearances,Coordinate with travelers, HR, and finance department in completing visa application requirements and fees;Coordinate with travelers for their transportation needs by liaising with shuttle providers;Coordinate the scheduling for customer visits with the relevant service line heads and ExeCom members;Organize the meetings including meeting invitations and room reservationsFacilitate and coordinate logistic requirements such as but not limited to transportation arrangement, meals during and after meetings as necessary based on company policy and guidelines.Monitor, manage and optimize the use of Capella and Griffinstone meeting rooms

III. JOB SPECIFICATIONS

The candidate must have:

At least 4 years of experience in executive assistance and administration tasksOne or more of the following industries experience:Business process outsourcingService deliveryGlobal mobility as an advantageObtained a Bachelor’s Degree in Business/Administration/Management or equivalentExcellent communication skills. Fluent in English and Filipino-

Talentium is a Philippine-based I.T. service and consulting company that started out as an I.T. staff provider, with only 3 employees in its Ortigas Office. It grew quickly over the years and now has two additional business units, namely Apps Development and Infrastructure Solutions, with over 60 employees. With recent reliable source funding and an increase in clients, Talentium has become more aggressive and is set to make waves in the I.T. world. The Talentium of the 21st century was founded in 1997 as a dynamic I.T. consulting company called Decimal Solutions. It was known for providing its clients with comprehensive yet practical solutions. In 2008, the company took on a new name to reflect its core expertise – Applications Development. The Talentium portfolio of services and capabilities includes: Custom applications development in Ruby on Rails and Java Staffing of highly technical resources Implementing Oracle E-Business Suite Providing managed I.T. services to small and medium enterprises Web and mobile apps development How we make it work: Strategic and Simple Solutions Strategic We make sure that the choice of technology is consistent with a client’s business strategy and goals. We are able to provide quick wins, although we are in for the long haul. Simple We strive for simplicity in our architecture, designs, and interfaces. We hide the complexity of technology, so the users can do what they do best. Solutions We make sure that what we build actually solves your concerns. We have inquiring minds and a passion to find the answers to your questions.