Document Specialist

Responsibilities:

Manage Project Site Folder documentation for different Project Phases.Responsible for acquiring Site Folders approved by ensuring proper and accurate documentation. Handles meeting and coordination to both Client and Subcontractors with regards to collection /completion/approval of Site Folder documentationsActivity Schedules, updates and other various matters concerning project implementation.Responsible for monitoring and updating of all project information from the Client and Internal Project Teams. Generates Report for the Management and Client and assist in the resolution of the issues and concerns with regards to document Folder. Accomplish specified task and assignment as directed by the Project Manager and Deputy Project Manager. Maintain current document files with current versions and superseding of redundant version.Responsible for the timely, accurate, and efficient preparation and monitoring of all documents of the Project. Responsible for document control, document archiving, document imaging and maintenance of the Project document. Maintain the documents under safe custody without any damage or deterioration with easy traceability.

The above job description includes, but not limited to, the following tasks.

Labeling, sorting, and categorizing documents for ease of use.Retrieving documents upon request.Outlining a long-term storage strategy.Adhering to regulatory requirements.Working with colleagues to ensure consistency of documentation practice across the company.Training employees on efficient documentation usage.Assisting with both internal and external audits.Ensuring documentation integrity.Controlling access to documents.Removing documents that are obsolete.Utilizing storage software and applications for electronic filing.Performing transcription and conversion work.Proofreading documents upon request.

Qualification

At least graduate of any 4-year course.With minimum of 3-5 years work experience in documentation Controller works.Experienced with Telecom ProjectsWith a strong background in the ISO documentation process.Attended efficient documentation usage or equivalent ISO documentation process.Proficient in using MS Office Application (especially MS Excel and MS Word)With good communication skills in both verbal and written. Can work with minimum supervision and work under pressure.

NEC Philippines is a Sales, Marketing & Services Company engaged in the supply of Telco Equipment, Computer Systems, Network, IP and Data Networks, ICT Integration, IT solutions and services. We have established NECare Center, NEC’s 24X7 support center, who does not only provide After Sales and Warranty Support, but also offers other services like IT Integration, Project Management and other IT- and networking-related services.