Admin Coordinator

William Hill Manila - We Go One Better

Like any great sports team, we’ve been hard at work since we got going in 1934. It’s not by chance we became one of the largest global sports betting and gaming companies, and we’re not relying on luck.

Together we’re on a journey to build a better business. With us, you’ll balance flexibility and performance in a culture built on trust. We’ll give you the space to be yourself and the tools you need to protect our customers while they play. We’ll invest in your future to help you develop your unique strengths and build a career that’s right for you. Sound good? Then you belong here.

Your role in the team

As an Administrative Assistant, you will provide high-level support service by concentrating on more complex administrative functions; works closely with the Facilities Officer and ensures that deadlines are always met, and tasks are accomplished efficiently in accordance with the existing procedures and processes.

Your responsibilities include backup in the absence of the Facilities Coordinator and Purchasing Analyst; overseeing smooth flow of front-desk operation; providing administrative support across the organization; cascade, implement and monitoring site-wide compliance with policies and procedures; plans, develops, and coordinates new ideas/projects and streamlining of office administration operations; maintains records and ensures that they are always updated.

Multi-skilling and tasking are essential for your role to help carry out more tasks and ensure continuous delivery of the Facilities Team services.

Overview of Responsibilities

Helpdesk/Requests Management     which includes but not limited to caring for transport and parking slot requests, logistics during events, repair and maintenance reporting etc.Site Housekeeping, Beautification and Improvement   which includes management of housekeeping maintenance personnelAdministrative Functions which include   records management, preparation of monthly compliance reports to PAGCOR, liaising with WHG external legal counsel etcPantry, Restroom, Cleaning and Office Supplies Inventory Management   Client and Guests Visit Facilitation 

Requirements for the role

Bachelor’s degree preferably' p in Hotel Management, Tourism, Business AdministrationProven work experience as Administrative, Hotel, Travel & Transport or similar role for 1 yearStrong background and exposure to administrative function (Inventory management [office and cleaning supplies], procurement, Housekeeping/Maintenance, and document and payments processing

Professional and personal qualification & knowledge

Hands-on experience with office equipment (e.g., fax machines and printers)Knowledge in business etiquette and business correspondenceProactive and a team playerAssertive, detailed, and process-orientedCan work on a shifting scheduleStrong customer service skillsKnowledgeable in housekeeping process and procedures

Skills & Abilities

CommunicationProven ability to maintain professional relationships internal/externalExcellent verbal and written communication skills are requiredCan make business correspondences and reportsInterpersonal skillsProven ability to effectively interact with all levels within the organizationPC literate; knowledge of Excel and WordBroad understanding of Microsoft packageMS Office – good knowledge of Word, Excel, Outlook, PowerPoint; ease of internet use·Ability to  Multi-task  Resolve complex problems with minor direction  Achieve results through the motivation or influencing of others  Ability to convey information clearly and accurately  Thrives in a fast-paced environment   Detail- oriented   Solutions and results oriented   Proactive   Customer-focused   String sense of teamwork   Have an eye for detail and desire to ensure that everything possible is done to     reach the highest of standards    Ensure high standards, initiative and professionalism    Flexibly work different shifts