Tender Administrator

WSP, a world leading management and consultancy firm, currently have an exciting opportunity for a Tender Administrator  to join their Enterprise Team.

Main Activities and Responsibilities: (including but not limited to) 

Develop and maintain a central email repository of tender portal accounts, logins, invitations, EOI, RFP, etc.Review daily tender notifications, download tender documents and share with appropriate teams   Assist in the uploading of tender documentation within set timeframes Build and maintain an internal site to share information Compile all required confidentiality and supporting documentation related to tendering Compile all statutory declarations associated with tendering Ensure all confidentiality requirements are maintained Engage with internal and external stakeholders and communicate timeframes in line with tender deadlines Review, update and maintain Panels and Prequalification registers Assist the bids team with any administrative tasks 

Qualifications (Minimum and Desirable): 

Bachelor's degree in business administration, marketing, communications, or equivalent experience

Experience, skills, and organisational knowledge 

2-5 years of experience in business administration, bidding, marketing, or communications Excellent verbal and written communications skills Experience in a proposal/contract administrative, business administrative, or similar role (preferably) Proficiency in MS Office applications, especially MS Teams, SharePoint and Excel  Ability to work under pressure to deadlines Experience in professional services is preferable 

Personal Attributes 

Excellent organisational skills and time management in a fast-paced environment Ability to take the initiative and exercise commitment and dedication while working independently and within a team An understanding of the tendering process is highly desirable, or a willingness to learn this field Professional, approachable, and dependable  Strong attention to detail and efficient organisational and time management skills The ability to handle multiple projects within a deadline-driven environment  Enthusiastic, confident, and a "can-do" attitude Ability to build rapport quickly with others 

Key Contacts – Internal 

Strategic Bids & BD team Key account managers, client relationship managers, business development and business leads Proposal managers 

Key Contacts – External  

Tender portals (eg, Vendor Panel, Tenderlink, government agencies) 

What you'll love about us:

At WSP, we provide a diverse and inclusive work environment and offer many personal and professional development opportunities that are aimed to help you deliver your best self to the role whilst managing your personal life in balance. We have been recognized for the second consecutive year as a Great Place to Work® with year-on-year increases in employee engagement.

Express your interest by clicking on the 'Apply Now" button.

WSP is a globally-recognized professional services firm employing approximately 36,000 people. We welcomed 2,500 experts from eight different acquisitions in 2016, adding to existing expertise in our Americas, EMEIA and Asia Pacific operating regions, as well as establishing our presence in three new countries: Chile, Peru and Mexico. The largest team to join us was Mouchel Consulting, a 2,000-employee engineering consulting firm operating mainly in the UK and Ireland, with a presence in the Middle East. From our local beginnings over 130 years ago to our vast international presence today, WSP has enjoyed continuous growth and enrichment of its service offering. Every milestone reached has enabled us to better fulfill our purpose of preparing our communities and environment for the future.We are the sum of our collective passion, vision and expertise. Discover the people, purpose and stories that are helping shape the organization we are today and the one we are designing for the future.We believe that for societies to thrive, we must all hold ourselves accountable for tomorrow. That means creating innovative solutions to the challenges the future will bring. It inspires us to stay curious, act locally, and think internationally. We are built on the strength of our people. In every region where we operate, our local leaders guide the mission, drive the vision and uphold our collective beliefs.