Crewing Assistant

OSM is currently looking for an individual who will be responsible for arranging all the documentation requirements of our seafarers and assist in their deployment.

Key Responsibilities

Scanning and documentation

Responsible for scanning all documents.File and arrange documents in black folder according to checklist.Responsible for ensuring that all black folders are complete and placed in the designated area.Update document attachments in eCrew based on competence matrix, personal information and other necessary requirements.Update the team regarding the document status.

Processing of Flag State Requirements

Prepare Flag State requirements of seafarers (e.g. NIS, IOM, Swedish mustering, CRA’s endorsement etc.)

Training Coordination

Endorse seafarers to Training Department for mandatory trainings in accordance to competence matrix.

Crew Coordination

Ensure all documents are valid prior departure of seafarers.Prepare POEA contract and ensure SRC and pertinent information are valid before submittingcontracts to Processing Department.Assist seafarers in upgrading and renewal of their documents (PRC licences, Tesda certificates, NBI, medical etc.).Coordinate with Visa & Travel Department regarding requirements needed for seafarer’s visa application.Monitor flight bookings and keep seafarers updated regarding schedule.Prepare Breakdown of Wages and Allotment Summary of Seafarers.Update information of seafarer in eCrew.Order working gears and issue to seafarers before departure.Dispatch seafarers according to schedule.

Who we are looking for

Experience in processing crew documentationAt least a graduate of any Bachelor’s DegreeAbility to communicate effectively at all levelsStrong negotiation skillsResult oriented, hardworking and a team playerHas an eye for detailsCustomer-oriented

What we offer

A highly competitive package is offered according to qualifications and experience. Included are the following:

Life and Health Protection ProgramPaid Time-OffCareer DevelopmentLunch (choice of Filipino or Continental Cuisine)

The OSM Maritime Group is a provider of high quality offshore and ship management services with operations worldwide. The Group offers a broad range of services, and has customers in all shipping and offshore segments. We aim to deliver the best value money can buy within: Full Management Crew Management Project Management We have grown substantially over the years, and are today recognized as a leader in the field of offshore and ship management.   Today the OSM Maritime Group has a fleet of more than 430 vessels under its management, and operates from 26 offices around the world. The company employs more than 10,000 skilled and motivated employees from around 30 nations who are dedicated to serving a significant number of customers worldwide. At OSM we want every one of our people to feel motivated and free to contribute their ideas. We emphasize teamwork and try to make all our employees feel valued and included.