Team Assistant

Summary:

Oversees the smooth flow of the Team’s various workflows and processes. Areas of responsibilities are office administration, handling of records and files, purchasing and stock management for the Team, and other responsibilities that may be assigned from time to time.

Responsibilities:

Coordinates, monitors, and updates various departmental activities/meetings as calendared.Coordinates schedules of meetings and appointments in behalf of the Team.Enhances the format of draft letters, various correspondences given by the immediate supervisor.  Ensures to send them out on time with the corresponding acknowledgment receipt received and filed accordingly.Improve workflow and processes by introducing digital platforms as necessaryManage the Company’s website and databasesReceives and process telephone calls. Handle clients’ phone inquiries.Maintains records and documents. Distinguish confidential files from that of general files.Maintains and updates the inventory of all the company properties (i.e. office equipment and machine, furniture and fixtures, consumables).Receives and ascertains all items/supplies delivered by the suppliers are in good condition and are coordinated with the concerned employees/department.Perform other tasks that may be assigned from time to time.

Qualifications:

Experience: At least 5 years related work as team or executive assistant supporting multiple staffEducation: Graduate of any bachelor’s degreeCompetencies / Skills: Proficient in MS Offices, Sharepoint, Website management; Technology savvy; Good communications skillsOthers: Good behavior and personality