Personal Assistant

KNOWLEDGE, SKILLS AND ABILITIES

·       Proven experience as executive secretary or similar administrative role

·       Proficient in MS Office and business communication software.

·       In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

·       Familiarity with basic research methods and reporting techniques

·       Ensuring efficient and effective administrative information and assistance

·       Excellent organizational and time-management skills

·       Outstanding communication and negotiation abilities

·       Integrity and confidentiality

·       Degree in business administration or relative field

PERSonAL ATTRIBUTES

She/ he must maintain strict confidentiality in performing the duties of Personal Assistant. The incumbent must also demonstrate the following personal attributes:

Methodical thinkerThorough understanding of clerical and secretarial principlesStrong knowledge of over-all operational procedureFantastic organizational skills and detail-orientedAbility to work under pressure and meet deadlinesBrilliant written and verbal communication skillsHonest and trustworthyRespectfulPossess cultural awareness and sensitivityFlexibleDemonstrate sound work ethicsResponsible and reliable

RESPONSIBILITIES

·     Maintain executive’s agenda and assist in planning appointments, meetings, conferences etc.

·     Attend meetings and keep minutes

·     Handle confidential documents ensuring they remain secure

·     Prepare invoices or financial statements of the President

·     Taking dictation and writing correspondence

·     Compiling, proofreading, and revising drafts of documents and reports

·     Daily record keeping and filing of documents

·     Conduct research and prepare presentations or reports as assigned

·     handle confidential accounts and transactions for President

·     Willing to take overtime even during holiday/day off