Legal Secretary

Answer, screen, and refer phone calls to party concerned, make outgoing calls for superiorsReceive and sort incoming mails, referring to superiors those requiring attentionRoute or deliver (if necessary) outgoing mails, communications, reports, and other materials, and return borrowed recordsArrange and keep appointment and hearing schedules and due dates for filing in court and remind superiors of these attends to changes in schedules as necessary and as requiredAssist in preparing reports and correspondences such as notices/agenda/minutes of meetings, certificates, affidavits, letters, motions for extension, annexes/exhibits to pleadingsScan documents for attachment to e-mail to be sent out by superiorsTake dictation and transcribe shorthand notesProvide complete and accurate information on all forms that are submitted to units/departments for processingFacilitate processing and payment of phone bills by tracking calls, providing all required information for calls made by their respective lawyer-bossesCoordinate with Administrative Assistants on billings and account receivablesMake reservations for venue/equipment and prepare other requirements (sufficient printed copies, etc.) for meetings

For partners’ secretaries:

Perform billing and billing-related functionsSubmit bill/reimbursements for payment to the Accounting Manager for processingMaintain information and documents for regular use: IBP no., PTR, CTC, Roll no., MCLE no., CPA accreditation no. and other personal information (plate no., insurance policy dates, and the like)