Office Assistant (Subic)

Answer, screen and refer phone calls to party concerned and make outgoing calls for superiorsAccommodate and attend to client’s concernsReceive and sort incoming mails that require attention by the superiorsRoute or deliver (if necessary) outgoing mails, communications, reports, and other materials, and return borrowed recordsAssist in entering data and updating logs of superiors in NterpriseScan documents for attachment to e-mail to be sent out by superiorsAssist in the preparation of documents to be sealed and notarizedArrange and keep appointment and hearing schedules and due dates for filing in court and remind superiors of theseAssist in preparing reports and correspondences such as notices/agenda/minutes of meetings, certificates, affidavits, letters, motions for extension, annexes / exhibits to pleadingsProvide complete and accurate information on all forms that are submitted to units/departments for processingFacilitate the processing of utility bills and monthly rentalsPrepare regular financial reports on the performance of the branch for review of the superiorsPrepare status reports and outstanding bill reports as necessaryAssist in the processing of the branch’s Certificate of Registration and Business Permit to Operate, and to perform other work related to thisPerform other work-related tasks that may be assigned by the lawyers