HR & Admin Officer

This role is responsible for providing day-to-day administrative and secretarial support.

 This includes, but is not limited to:

Account Management for Leasing Department:

Answer, entertain, address, and respond to inquiries from prospective clients while on site.Inquire upon prospective clients information for recording, communication, negotiation purposes:

i)                    Contact details

ii)                   Intent letters

iii)                Company profiles and other supporting data and documents as may be required by the leasing officer

Monitor lease proposals and counter proposals offered by the Management to the client and/or vice versa Assist the Leasing team on all official meetings conducted on siteTransmit documents / correspondence from support office to the clients or any persons entity addressed to by the originatorMonitor return of lease offers, lease contracts and any other official documents submitted to site with concomitant instruction for return said documents to support officeAssist the leasing team in the inventory of equipment, materials and furniture’s in the event of termination / pre-terminationAssist the locators’ concerns before, during and in some cases after the period of operations/ effectivity of lease contract

a.       Prepare operation check list

b.       Issuance of the notice to proceed

c.       Issuance of the notice to operate

Assist leasing team and the smooth exit of locators

Account Management for Billing Department:

Receiving and sending copies of billing statement to all tenantsEncoding all details of billing statements for monitoringMonitor tenants outstanding balance through excel monitoringRecording and updating payment made to excel for monitoringFollow up payment especially for KioskPrinting and sending notice of collection / first demand to tenantsConduct monthly reading for utilities and taking an image (meter reading)Monitor official receipts to tenantsCollect and monitor 2307Sending BIR lease reportKeep and maintain tenants file especially a copy of lease offer/ contract in case tenants ask for their escalationCollect MNTC payment for all the locatorsPreparation of locators clearance form , pull out and inventoryAble to liquidate cash requirement on time

Account Management for HR, Timekeeping and Payroll Department:

Handle the administration of the biometrics (enrollment of the new employee)Monitor submission of timesheets and ensure data is transfer from DTRSubmit Construction DTR / Biometric records and other forms every TuesdayConduct end to end recruitment & placement in respective complexPrepare the overall Manpower Head Count every end of the monthCoordinate all manpower request to Human Resource Department (support office)Responsible for the coordination between payroll and Human Resource regarding new employee and terminated employeeConduct orientation program for newly hired site employeesPeople ReviewSubmit performance appraisal for probationary and regular employees on timeExecute disciplinary sanctions to employee in accordance to the company code of conduct and labor standardsPrepare overall monthly violation and tardiness report every end of the monthOrganize and plan employee engagement programs like Christmas Party and Team BuildingConduct exit interview and clearance for resigning employeesConducts field works for SSS, HDMF, PHIC and BIROther duties as may be assigned

 Account Management for Purchasing Department:

Update some pending Requisition order through emailUpdate delivered materials especially in the Operation and report to the support officeCounter checking the delivery of materials and report to the support officeReceiving payments and securing receipt of the transaction from the supplier   Inventory of excess materials used and report it to the support office

 Account Management for Operations Department:

Serve notice to explain for minor offensesCounsel personnel whose having a problem with regards to their dutiesTo record all incoming and outgoing materialsTo check important attachment in requisition order before transmitting at support officeSubmit all status requested materials through Google docs every WednesdayTo sort out all pending, installed/ applied and cancelled requestTo report and investigate all interruption at electricity, water, LPG and garbage roomTo submit weekly report every MondayTo submit month end accomplishment report every 3oth day of the monthTo record all incoming and outgoing transactionsTo accomplish all operational forms and checklist set by the operations dept.To route clearance form in the event locators decide to pull outTo notify operations heads in the event where in locators in the event wherein locators failed to pay their monthly dues

Account Management for Asset & Preservation:

Complex condition reviewCleanliness ReviewCompletion on MNTC/TRB Audit

Shell of Asia Inc. is a corporation engaged in the real estate business and involved in mixed-used development projects. The company is responsible for leasing, marketing and management of various properties and projects, which include the Mega Caltex Station at km.62 NLEX (Southbound) completed in November 2005; the NorthWalk Phase 1 located along Olongapo-Gapan Road, San Fernando, Pampanga completed in November 2008; the Shell of Asia at km.36 NLEX (Southbound) Guiguinto, Bulacan completed in 2009; the NorthWalk Clark located along M.A. Roxas, Clark Freeport Zone, Angeles City, Pampanga completed in 2012;