Executive Assistant (Legal) | Shifting | Start ASAP

Executive Assistant

Reporting to the Global General Counsel, you will ensure that all administrative matters for the Legal & Compliance teams are managed efficiently and facilitate the smooth running of the team. We are looking for a proactive, energetic individual with excellent written and spoken English communication skills who is comfortable working with senior leaders and managing conflicting priorities in a fast faced environment.

Some of your duties will include:

Providing administrative support services to the Global General Counsel and department teams by assisting with, among other things, diary management, organization of meetings, video conference calls, domestic and international travel, maintaining legal and compliance matter files.Assisting in the preparation, formatting, collation, and distribution of papers/reports for executive meetings, department meetings and committees within required deadlines.Use initiative and judgment to ensure matters are dealt with expeditiously and appropriately, identifying those matters which should be referred to others either for action or information.Being a key contact for the Legal & Compliance teams to provide answers to their questions and assist with ad-hoc tasks.Assist with onboarding of new staff within the teams.

What you'll need:

Outstanding written and verbal English skills are a must.Previous experience in a similar role with EA/PA experience being highly advantageous.Demonstrated ability to manage a senior executive's office and maintain a high level of confidentiality.Demonstrated ability to provide administrative assistance to their wider team, ability to manage and coordinate tasks, set priorities, problem solve and operate independently.Demonstrated ability to work under pressure, setting and managing multiple conflicting priorities within specified time frames.Excellent interpersonal and communication skills and the ability to work effectively with a range of people at all levelsExceptional attention to detail.Ability to maintain a high level of professionalism and strict confidentiality with all documents and communications, and exercise discretion when interfacing with the business,Excellent stakeholder relationship skills, proven ability to initiate, maintain and manage relationships with peers, with the objective of gaining corporation and meeting timelines for the delivery of outcomes.Project Management skills would be an advantage