Admin Support

Job Requirements:  

Bachelor’s Degree any courseMust have at least 3 years’ experience as Admin Support or Assistant from a Construction or similar industryProficient in the use of Computer, MS Office applications, and other data software programsHas the ability to effectively communicate with different types and levels of audienceAble to work with minimal supervision and has the “can do attitude”Ability to effectively prioritize tasks and solve problems when working under pressureDemonstrate a reliable, responsive, and positive work ethic with the highest degree of integrityBasic background in Engineering, Procurement and Accounting procedure and processes is a plus

Job Duties:

Office Management

Respond to all general inquiries and/or direct the queries to appropriate managers or staffCoordinate with appropriate department (e.g. Accounts, HR, project personnel) matters involving settling of payment for utilities, building maintenance dues, staff and/or office equipment transfer.Maintain cleanliness of the reception area; Ensure the reading materials (i.e. newspapers, magazines and company brochures etc.) are up-to-date and displayed in a neat and orderly mannerGreet visitors pleasantly, offer water/beverages and guide/direct them within and around the office premisesArrange for meeting with intended employee as soon as possibleCoordinate with building management office regarding building maintenance, rental and other related communication required by the building owner.Maintain sufficient stock of office supplies required for the operation

Call & Conference Management:

Receive, direct and relay telephone messages and fax messagesAnswer all incoming calls with the LAIO greetingFilter calls and independently take decisions based on the caller and agendaArrange conference room on need basis for internal/external meetingsArrange for video conferencing and conference calls in a timely manner

Record-keeping & document Management:

Perform clerical work such as encoding, reproduction of documents and other support tasks to document control if may be requiredSort through incoming documents and forward to the concerned personsCoordinate with courier agencies for timely dispatch of outgoing documentsMaintain general office filing systems and file documents accordinglyUpdate general information such as employee telephone numbers and location on an on-going basis; Share the same with internal/external persons as requested

NOTE: This posting is intended for advance manpower pooling in anticipation for the organizations planned expansion.